[MBA-FT-Students] Reminder: MBA Student Association Candidate Meeting, Tuesday, November 13 @ 5 PM in Room 2C

[Paul Ballenger]

Dear Tigers,

In preparation for Wednesday's MBA Student Association Elections , the
MBASA has scheduled a final candidate meeting for today, Tuesday, November
13 at 5 PM in classroom 2C.   If you are a candidate or wish to be a
candidate in this election, then then you need to attend this meeting.  If
you are unable to attend this meeting, then please contact me and  we can
make alternative arrangements.

At this meeting, I will discuss the logistics for Wednesday’s elections and
answer any candidate questions.   As a reminder, the following positions
are available on the MBASA Executive Committee: President, Executive Vice
President, Vice President of Finance, Vice President of Communications,
President of Social Affairs (2), Vice President of Philanthropy,
International Representative, and First Year Representative.  I have
included a description of the duties and responsibilities for each position
below.

Finally, Elections will occur on Wednesday, November 14, in classroom 1A at
4 p.m.  If you have any questions about the election process, then please
contact me at pballen at clemson.edu.  Thank you and I look forward to your
participation.

Best,
Paul

*
*
*Duties and Responsibilities:
*
ARTICLE IV – Officers

Section 1: Executive Committee Membership
The officers of the MBASA shall consist of a President, Executive
Vice-President, Vice President of Social Affairs (two, if necessary), Vice
President of Communications, Vice President of Finance, and the Vice
President of Philanthropy.
Section 2: Duties and Powers

a) President
• To call and preside at meetings of the Association and of the Executive
Committee.
• To direct, organize, and coordinate planning for all functions of the
Association.
• To determine that all reporting responsibilities and other duties of the
Executive Vice President, Vice President(s) of Social Affairs,
Vice President of Finance, Vice President of Communications, and the Vice
President of Philanthropy are performed in accordance with the Bylaws.
• To serve as liaison between the Association and the following:
o University officials
o University/Local media
o MBA Program directors
o College of Business & Behavioral Science faculty/staff
• To be responsible for the maintenance and integrity of the MBASA
constitution.
• To perform other duties to promote the welfare and the efficient
operation of the Association.
• Schedule and reserve space for Association meetings.
• Notify members of upcoming events.
• Supervise election of new officers.
• Approve reimbursements before payment by the Vice President of Finance
and review and approve financial reporting.
• With approval of the executive committee, appoint students to MBASA
cabinet positions as deemed necessary (examples: GSG Senators, Tailgating
Coordinator, etc.).

b) Executive Vice President
• To preside over all meetings in the absence of the President.
• To assist the President, Vice President of Finance, Vice President(s) of
Social Affairs, Vice President of Communications, and Vice President of
Philanthropy in the performance of prescribed duties.
• To be the primary representative in the Graduate Student Government
Senate (may appoint if necessary)
• To be responsible for recording members, deciding which members qualify
to be active or inactive, which will be reviewed by the Executive Committee.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To perform other duties as assigned by the President.

c) Vice President of Finance
• To be responsible for all financial matters of the Association.
• To present the Association’s budget to Graduate Student Government to
obtain GSG funding and to maintain funded status with GSG.
• To collect membership fees, activity deposits, and any assessments of the
Association and to maintain proper records thereof.
• To make disbursements.  All disbursements must first be approved by the
President.
• To submit, for approval of the Executive Committee as requested, a
financial report.
• To arrange for an audit, to be done internally by an Association member
who is not a member of the Executive Committee.
• To maintain proper controls and documentation of all cash receipts and
disbursements.
• To maintain appropriate and proper financial records for year-end audit.
o Monthly bank reconciliation
o Documenting and recording of all cash and checks received in the receipt
book
o Timely deposits of all cash.
o Documenting and recording of all check disbursements written.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To perform other duties as assigned by the President.

d) Vice President of Communications
• To maintain and update the MBASA website on a weekly basis.
• To maintain and manage the MBASA Novell account.
• To maintain and manage the MBASA listserv (email list).
• To maintain a current and complete membership roster.
• To record meeting minutes at all MBASA officer and general meetings.
• To write content for and maintain the MBASA Newsletter.
• To attend all MBASA officer meetings as well as general MBASA meetings.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To serve as a liaison between MBASA and CCIT/Laptop Support Center.

e) Vice President of Social Affairs
• To plan, promote, and organize the social events for the Association.
• To promote unity and camaraderie between all students, particularly
between the first and second year students.
• To encourage involvement in Student Association activities by all MBASA
members.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To plan and provide social and professional events such as plant tours,
distinguished speakers, semi-formals, etc.
• To perform other duties as assigned by the President.

f) Vice President of Philanthropy
• To serve as liaison between the Association and the chosen philanthropy.
• To plan, promote, and organize fundraising and philanthropic events for
the Student Association.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To perform other duties as assigned by the President.

g) International Representative
• To serve as liaison between international students and the Association.
• To encourage the involvement of international students in Association
activities.
• To plan, promote and organize one event per semester, aimed at increasing
cultural awareness.
• To organize team building activities aimed at promoting interaction
between international and local students.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To perform other duties as assigned by the President.

h) First Year Representative
• To serve as liaison between first-year members of the MBASA in
Association activities.
• To promote the involvement of first-year members in Association
activities.
• To attend and participate in activities as discussed in Executive
Committee meetings.
• To perform other duties as assigned by the President.

-- 
*Paul Ballenger*
President- MBA Student Association
CU MBA Candidate '13
Graduate Assistant
Phone: (864) 921-2263
Email: Pballen at clemson.edu
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